Registration & Appointments
As of May 11th 2023, the Byward FHT clinic has changed our masking policy. Masks will no longer be mandatory to all staff and visitors. We do however ask any patients with COVID like symptoms to mask before entering the clinic. If you do not have one, please ask our receptionist and one will be provided.
Request an Appointment – New!!! eBooking for Family Medicine
Registered patients are now able to see the availability in their primary care provider’s schedule, as well as that of the nurse practitioner on their team, and request an appointment on the day and time of their choosing.
Please note the following:
- For instructions on how to use the clinic’s online booking site, click here.
- If submitting an appointment request after hours, the appointment will only be confirmed once the clinic opens i.e., during regular office hours.
- Please ensure that your health card is valid and up to date. Appointment requests, from patients with an invalid or expired health card, will be canceled and patients will be instructed to call the clinic to update their health card information and book their appointment.
- If you need an appointment on the same day, for an issue that cannot wait until the next available appointment, please call the clinic at 613-564-3950 to request a same day appointment.
Virtual (telephone or video) appointments:
- Blocked caller. BWFHT health care providers and staff, who may be working remotely, are calling from a personal device and for privacy reasons are blocking their caller ID. If you have configured your telephone options to block private or anonymous calls, please disable in order to receive the call.
- Be prepared to receive a phone call from your provider at the scheduled time and allow 30-60 min for possible delays.
- For privacy and security information on virtual care, go to our Policies page.
- If, after the virtual consultation, the healthcare provider determines that you need to be seen in person, an appointment will be scheduled accordingly.
- Have your current medication list ready.
- If you’re having issues connecting to your virtual video visit, click here for troubleshooting tips.
When booking an appointment via eBooking or when calling the clinic, you’ll be asked to select or provide the reason for your visit. This will determine if the issue requires an in person visit or a virtual one. It will also ensure that you’ll be booked with the appropriate provider and that enough time has been allotted for the visit.
Reasons for visits can be:
|New Abdominal symptoms (pain, vomiting, diarrhea, nausea, reflux/heartburn, constipation, upset stomach)|
|Acne (new or chronic)|
|New Allergic reaction (hives)|
|Arthritis chronic (rheumatoid, osteoarthritis)|
|Asthma exacerbation (asthma attack, difficulty breathing, shortness of breath)|
|Attention Deficit Disorder (ADD, ADHD)|
|New Breast concern (lump, pain, discharge)|
|Cardiovascular disease (CVD, angina, history of heart attack, congenital heart disease, vascular disease, intermittent claudication)|
|Acute Cardiovascular symptoms (hypertension, high blood pressure, tachycardia, irregular or fast heartrate, chest pain, low blood pressure)|
|High Cholesterol (lipid)|
|Chronic lung disease (asthma, COPD, emphysema)|
|Concussion – new|
|Concussion follow up|
|Congestive heart failure (heart failure)|
|Contraception start (birth control, the pill)|
|Contraception follow up (birth control)|
|Cough, cold or flu (sore throat, nasal/sinus congestion)|
|New Elbow concern (pain, injury, swelling)|
|Eye concern (sudden vision change, redness, pain, discharge, injury)|
|New Foot concern (pain, injury, swelling, toe)|
|New female genital concern (new lesion, vaginal/pelvic pain, abnormal vaginal bleeding or discharge)|
|New male genital concern (new lesion, testicular pain, penile discharge)|
|Headache chronic (migraine)|
|New Hip concern (pain or injury)|
|Hypertension chronic (high blood pressure)|
|IUC removal or concern|
|New Knee concern (pain, injury, swelling)|
|Loss of consciousness|
|Menopause (hot flashes)|
|Menstrual problems (periods)|
|Mental Health concern (excludes depression or anxiety), (schizophrenia, grief, stress, burnout)|
|New/worsening Mental Health/Mood symptoms (anxiety, depression, suicidal, grief, psychosis – hallucinations & delusions)|
|New Musculorskeletal symptoms – MSK (Muscular, neck, back pain, injury or suspected fracture)|
|Osteoporosis (low bone density, fragile bones)|
|Periodic Health Visit M or F < 50yrs|
|Periodic Health Visit M or F 50yrs +|
|Post hospital discharge|
|Post-natal (6 weeks after birth)|
|Post operation follow up|
|Acute Pregnancy concern (bleeding in pregnancy, no fetal movement)|
|Prenatal (first visit)|
|New Rectal concern (hemorroids, bleeding, itch, pain)|
|Review test results|
|Sexual Health (libido, erective dysfuntion)|
|Acute Skin concern (laceration, infection, new lesion, rash, burn, abscess, cyst, hair loss)|
|Skin conditions – chronic (eczema, psoriasis, dermatitis)|
|STI screening (contact, routine, broken condom)|
|Third Party Physical|
|Thyroid conditions (hypothyroidism, hyperthyroidism)|
|New Urinary symptoms (burning pee, odour, urgency, frequency, blood in urine)|
|Well Baby (newborn)|
|Well Baby (2, 4 and 6 months)|
|Well Baby (9 months)|
|Well Baby (12 and 15 months)|
|Well Baby (18 months)|
|Well child (2-10 and 11-17)|
If you are unable to attend your scheduled appointment, contact our clinic immediately. Since appointments are in high demand, your prompt cancellation will give another patient the opportunity to access timely medical care. Appointments that are not cancelled by 12pm (Noon) one (1) business day prior to your scheduled appointment (or by 12pm on Saturday for appointments taking place the following Monday) will be subject to fees. To reschedule your appointment, contact us at 613-564-3950.
You may cancel an appointment:
A regular appointment is for the purpose of addressing a specific health concern. A Periodic Health Visit (previously called Annual Physical Exam) involves a customized review of your current health status including a review of your health history and a physical exam. It typically includes an update on your medical history, height, weight, blood pressure, a full physical examination and a review of immunization status, medications and preventive care measures.
- Schedule an appointment with your MD or NP. This can be done on our website or by phone at 613-564-3950. Note that narcotic prescription refills require a doctor’s appointment. In addition, the amount of medication your provider prescribes correlates with the time in which they would like you to be reassessed in clinic.
- If your supply of medication will run out prior to when you are able to book a follow up appointment with a provider, your community pharmacist may be able to renew your prescription. A fee may apply. *
- In cases where your pharmacist is not able to renew your prescription, ask your pharmacy to fax the prescription renewal request to your provider at 613-564-6627. It may take up to 2-3 business days for your provider to process the fax request. Please note that a fee may apply. Visit our Fees page for more information.
*Note: Pharmacist-authorized renewals are not intended to replace regular visits with your primary care provider.
As of May 2013, patients may be charged a fee for referral requests without a visit to the physician’s office, i.e. requests that are faxed, mailed or called in. Patients who have been granted financial exemption by BWFHT, are exempt from paying this fee. Visit our Fees page for more information.
As a courtesy, the clinic sends appointment reminders via email for all scheduled appointments. Provided we have a valid email address, you will receive a reminder for your appointment 72 hours in advance of your appointment. If you do not receive an appointment reminder, you are still responsible for arriving on time to your scheduled appointment. An email appointment reminder is not guaranteed, nor does a lack of one signify a void in our cancellation policy.
Remember to add the clinic’s domain address “@bywardfht.ca” to your “safe senders list” to prevent appointment reminders from being moved to your Junk E-mail folder.
We recommend that you arrive 15 minutes before your scheduled appointment. You will be required to review and confirm your demographic information and, depending on the type of appointment, you may be required to fill out forms before you see your provider.
You should always bring your health card (or proof of coverage) and if you’re a student, your university student card, as well your reading glasses to review and complete forms. If you’re booking a first appointment or a periodic health visit (annual physical) with your family provider, you should also bring your immunization record and list of the medications (bring the bottles if available) you are currently taking.
Yes. All patients must have a health card to show that they are entitled to health care services paid for by a Health Insurance Plan. All patients are required to provide their health card or, if private insurance, proof of coverage at their appointment. You should also ensure when making your appointment that your health card has not expired. Registered BWFHT patients can update their health card information using our online form.
Should you forget your health card or proof of coverage or your if your health coverage has expired, you will be charged a fee for the visit.
A third-party complete physical examination is sometimes required for pre-employment, insurance coverage, driver’s license, and more. During these examinations, the physician will complete the forms required by the third party. This process usually involves obtaining your vitals, examination of your body, and assessment of your current and past medical history. Note that this is an uninsured service and is not covered by your provincial health plan. Please refer to our Fees page for additional information.
It can take up to 4 weeks before the report of a test result reaches the clinic; we will promptly review your results when they arrive and will contact you to discuss if needed. You can visit the following sites to access your results:
- TOH MyChart – https://www.ottawahospital.on.ca/en/patients-visitors/mychart/
- CHEO – https://mychart.kidshealthalliance.ca/mychart/Authentication/Login?
- Montfort Hospital MyChamp – https://connectedcare.mychamp.ca/Phm-PhmHome.HomePage.WR.mthr?hcis=CHMPGBL.LIVE&application=PHM
- Queensway Carleton Hospital – https://qch.on.ca/ConnectedCare
- Dynacare – https://www.dynacare.ca/get-your-results.aspx
- Lifelabs – https://www.lifelabs.com/select-a-province/?redirectTo=see-my-results&myProvince=on
- Canadian Diagnostic Network – https://cdncare.ca/patients-portal/
After checking the above websites, you are always welcome to make an appointment to discuss your test results, if you haven’t already been asked to do so. Please click here to make an appointment with the ordering provider or call. Please note that we do not give test results over the phone.
|Test||Approximate Time to receive results|
|Bloodwork||7 Business days|
|Diagnostic Imaging (MRI, X-Ray, CT, Bone Density, Mammogram, Ultrasound, Nuclear Medicine, Fluoroscopy)||7-14 business days|
|HIV Test||10 business days|
|PAP Test||10 business days|
|Biopsies||10 business days|
To avoid being late for your appointment, give yourself an extra 15 minutes to find parking, get to the clinic, check in with Reception and complete any required forms for your visit. If you arrive late for your appointment, your doctor or health professional may not be able to see you and you may be required to reschedule your appointment.
You are a vital partner in helping us keep your medical file accurate and up-to-date. Please bring a current medication list to all of your appointments and show it to your provider.
How to Make a Medication List
Your list will include all prescription and non-prescription medication as well as any vitamins, or natural supplements that you take. Carry the list in your wallet or purse at all times in case of an emergency. If you already have a format that you are using you may continue to use it. Otherwise here are some helpful tools:
You can print out this form to complete.
If you need help making a list, your community pharmacy can help you. Ontario patients can make an appointment for a MedsCheck with their pharmacist.
Certain types of visits require additional forms to be filled out before you see the provider. Consult our Forms page to determine if you will need to fill out any forms for your specific appointment.
Remember to bring your glasses in case you need to fill out forms. Also bring any equipment (braces, shoes, orthotics, etc.) you may need to help our health professionals better assess you and your condition.
No – we are not currently accepting new patients.
Yes, not all healthcare services are covered under your basic health plan. Quebec patients are required to pay a fee at each visit. Consult the BWFHT Fees page for more information and the list of uninsured services. You can also contact BWFHT by phone at 613-564-3950 or in person at any of our locations if you have any questions or concerns. We accept debit, Visa or Mastercard.
BWFHT does not manage the student health plans on campus. Students should note that you may also be covered under your parent’s health insurance plan. Compare the coverage you receive under your student plan with that of your parent’s plan before deciding to opt out of coverage provided by your student federation. You may also choose to keep both insurance plans to maximize your coverage. International students may choose to pay a higher premium to pay for health care costs (i.e hospital stays, medication) not covered by UHIP. It’s important to know what your health insurance plan covers.