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ByWard Family Health Team uses the Telus Health CHR (Collaborative Health Record) that allows patients to take a more active role, reducing the time required on administrative tasks and making clinical interactions more efficient.

As a patient you will notice many benefits of the CHR:

  • Receiving appointment reminder & rescheduling notices by email or SMS or both.
  • Completing electronic questionnaires prior to the appointment. Once completed, these questionnaires are automatically uploaded to your patient record.
  • Receiving communications from your provider via a secure patient portal.
  • Upon arrival at the clinic, registering for your appointment on your smart phone (mobile application will be available for download Summer 2021)
  • Booking a virtual visit with your provider (feature coming Summer 2021)
  • Access to your provider’s availability when requesting an appointment online (feature available Fall 2021)

To support patients and facilitate the transition to a more collaborative health care experience, below are the answers to some of the most frequently asked questions.

  • How do I access a message (in the patient portal) using an email or text (SMS) message link?

    Steps

    1. Open the email / SMS notification that you received.

    From the email, click Read Message (in the case of SMS, click on the specific link).

    A new page opens.

    2. Enter the one time password (OTP) you received in the email / text (SMS) notification.

    ⚠️ Important: The OTP expires after:

    3. Enter your date of birth

    4. (Optional) You can select the checkbox next to Stay logged in to remain logged in for 30 days.

    5. Click LOGIN.

    A new page opens with the portal message displayed.

    Note: Some messages may not allow the patient to reply or this option has been disabled.

  • My access code has expired. How do I get a new code?

    Access codes expire after 3 days and can only be used one-time. If you click on a notification link that leads to the patient portal and the passcode has expired, you should see the screen below.

    Patients have the option to press the Resend Quick Passcode button. This will send another code to your preferred notification method (email or SMS). Using the new access code, you will now be able to access the message associated with the original notification you received.

    Patients can also login to the patient portal using another method, by pressing the the Continue to Login button.

    Click CONTINUE TO LOGIN

      1. Click the Identification field.

        a. Under ID type, click the arrow and select one.
        b. Enter ID Number and/ or code (this is usually your health card number).

      2. Click the Email or Phone field.
        a. Select either Mobile or Email.

        b. Enter mobile number or email address.

      3. Click Apply.

      4. Click Next.

        A new page appears.

      5. Check your messages (email or sms) for a new OTP.

      6. Enter the new OTP in the One time passcode field.

      7. (Optional) You can select the checkbox next to Stay logged in. You will remain logged into the patient portal for 30 days.

      8. Click LOGIN.

        For Patients: Login to Patient Portal after Passcode Expiry: https://help.inputhealth.com/en/articles/1575846-for-patients-login-to-patient-portal-after-passcode-expiry
        For Patients: Login to the Patient Portal: https://help.inputhealth.com/en/articles/1575581-for-patients-login-to-the-patient-portal

  • My health care provider asked me to send a photo (picture) related to my medical issue. What is the easiest and most secure way to do this?

    You can call the clinic at 613-564-3950 and speak to a medical receptionist or leave a voicemail message indicating the reason for your call.
    Don’t forget to include your first and last name, date of birth and email address.
    The receptionist will send you a message, with a secure link, that will allow you to upload the photo directly to your health record.

    Note: Your health care provider will only see the photo at the time of the scheduled visit. Providers are not expected to respond to these photos until a clinical context is provided at the visit.

  • I have a Virtual (video) appointment scheduled with a health care provider. Is there anything I need to do to prepare?

    Tips for Virtual Visits

    For Virtual Visits to function well for both you and the practitioner, ensure the following has been set up prior to beginning your virtual visit:

    1. Laptop or computer – ensure that you are using the latest version of Google Chrome.

    2.  iPhone and/or iPad (iOS device) – ensure that you are using Safari.

    3. Android devices – ensure that you are using Google Chrome.

    4. Close all other applications that may use your camera (i.e. Zoom, Skype, Facetime, Teams, Hangouts, GotoMeeting).

    5. Before starting a virtual encounter, close all other programs on your computer/device to prevent them from making your computer/device slower during the session.

    6. Prior to starting a virtual encounter, ensure that you are connected to a stable Internet connection. Your upload and download speed should be at least: 5-10mbps. Click here to assess your internet speed: http://www.speedtest.net/.

    7. Refresh your screen if you encounter any error messages.

    8. Ensure you are connected to audio and video on both sides before starting the session. Sometimes your Google Chrome browser settings will block audio/video sessions—make sure your permissions are turned ON for your camera and microphone. Click here for more information on how to adjust your Google Chrome camera and microphone permissions.

  • How do I join a virtual visit?

    Please click here for detailed information directly from Telus Health on how to join a virtual visit with your health care provider: https://help.inputhealth.com/en/articles/5170259-attending-a-virtual-visit-with-your-provider-for-patients

  • How do patients experience virtual visits?

    Please click here for detailed information directly from Telus Health on what to expect during a virtual visit with your health care provider: https://help.inputhealth.com/en/articles/5170259-attending-a-virtual-visit-with-your-provider-for-patients

  • I’m having an issue with a my Virtual (video) appointment. What should I do?

    Did not receive the access code

    Approximately five minutes before your scheduled virtual appointment you will receive an automated notification with your virtual visit access code. Please ensure that we have your current email address on file and that you can access your email account before the session starts.

    Code is not working

    The code you receive is case sensitive. If you are still not able to access, one of our medical receptionists can resend you a Virtual Visit code by calling us at 613-564-3950.

    Video (and/or microphone) is not working

    Please make sure that you  have enabled video on Google Chrome settings.

    Camera Access Denied error message

    Make sure that all other applications that utilize the camera on your computer have been closed. If you are still encountering the error message, please restart your computer.

    Receiving a strange error when attempting to log in

    Please make sure that you are entering your name and other required demographic information exactly as it appears in your file.

  • How do I access the patient portal?

    You can access the patient portal from a link sent to you via email or SMS message, or directly from a URL in your web browser.

    Steps (to access the patient portal from your web browser)

    1. Enter the URL address unique to your clinic, usually in the format,

      https://opih.inputhealth.com/portal#login

      Portalsnip

    2. Click the Identification field.
      A new window appears.

    3. From the ID Type list, select the ID you want to use to identify yourself, enter your ID number/code in the filed that appears and then click Apply.

      The main patient portal page appears.

    4. Click the Email or Phone Field.

      A dialogue window appears.

    5. Under Contact, select either Mobile or Email.

    6. Under Number / Email Address, enter your email address or mobile number.
      Note: These details have to match the ones the clinic has on record.

    7. Click Apply.

    8. Click Next.

      A new page opens.

      portal2

    9. Check your email or SMS text message for a one time passcode (OTP).

      Note: If you do not see a message immediately, wait a few minutes. Alternatively check your email spam folder.

    10. Once you have received the OTP, enter it in the One time passcode box.

      ⚠️ Important: The OTP expires after five (5) incorrect attempts.

    Optional: You can select the checkbox next to Stay logged in. You will remain logged into the patient portal for 30 days.

    11. Click LOGIN.

    The patient portal home page opens.

    portal3

  • How do I navigate the patient portal?

    If you have logged into the patient portal by clicking on a link in an email or SMS notification, you initially land on the patient portal message page and see the message sent by your clinic (with or without the option to reply).

    Portal
    Tip: To navigate to the patient portal home page, click < Back at the top left corner.
    Back

    Home Page

    On the patient portal home page, you can access messages, appointments, and your demographic information:

    Home

    Messages

    Click Messages to view old or new messages.
    Messages

    Click on a specific message to view details.

    Reply to a message:

    1. Type text in the white message box.

    2. Click Submit.

    Submit

    Appointments

    Click Appointments to view old and upcoming appointments.

    Click + New Appointment to request an appointment.

    Appt

    Click on a specific appointment to

    • View appointment details.

    • Change appointment time.

    • Cancel appointment.

    • Complete Pre-visit tasks.

    Appt2

    Billing

    Click to view any outstanding private bills and to make payment using your credit card. See Making a credit card payment using the patient portal (for patients).

    Note: Not all clinics have this feature enabled.

    Information

    Click to view your demographic information.

    Update your information:

    1. Click in the box that you would like to update.

    2. Type updated information.

    3. Click Update.

    This will immediately update the information in your patient chart.

    Logout

    Click Logout to log out of your patient portal.

  • How do I delete my OPiH application account?

    For the steps the delete your OPiH application account, please follow the steps here: https://help.inputhealth.com/en/articles/5242586-deleting-your-uppatient-account-for-patients 

  • How do I download the OPiH Patient Portal app, create an account and connect to the clinic?

    We offer a custom mobile CHR patient application (OPiH Patient Portal app) that you can access when invited by the clinic.

    From the invite message, all you have to do is follow the link to download the app and enter the password provided.

    Example (actual invitation may vary):

    Alternatively, you can search for and download the OPiH Patient Portal from Google Play (Android users) or the Apple App Store (iPhone and iPad users), and then manually register as a clinic patient within the app.

    Steps

    1. Open the OPiH Patient Portal, and then tap the Sign up.
    2. Fill in your email address, name and other required information fields, create your unique password, and then select SIGN UP.
    3. Review the Terms & Conditions and Privacy Policy, and then select AGREE.
      ? Tip: To return to the sign up window, in the top left corner, tap X (Close).
    4. When you receive the verification email, select Verify My Email Address.

    5. Now that your email is verified, you can open and log into the OPiH Patient Portal through the application:

    a) Type your email and password and choose LOG IN. A window opens prompting you to enable biometric (finger print) authentication.

    Biometrics is a quick and secure way to unlock the OPiH Patient Portal.

    To enable biometrics, choose YES. You’re prompted to confirm your finger print.

    To not enable biometrics, choose NO.

    ? Tip: If you don’t want to be prompted to enable biometrics again, select DO NOT ASK ME AGAINIf needed, you can change this at a later stage, in Settings.

    When prompted, enter your identification (usually your provincial health number).

    If your demographics and identification match, it will automatically log you into the clinic.

    If a New Patient window pops up, something did not match. Choose either:

    • NO, I HAVE VISITED BEFORE – To verify your identification settings and try again, OR

    • YES – To have the clinic match your new OPiH Patient Portal account with your clinic chart

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